Photography, Recording, and Videotaping

Photo and Video Disclaimer at Industry-Sponsored Events Policy

Attendance at NBDF events and participation in NBDF platforms constitute agreement to this policy and the Event Terms and Conditions. Violations may result in removal from the event, revocation of credentials, and other actions described below.  

No photos or videos of BDC participants are allowed without prior consent from the adult participant. Exhibitors may not intentionally capture attendees, sessions, or other booths. If attendees may appear incidentally in the background, exhibitors must post the required notice and honor any attendee request not to be recorded. Attendees and exhibitors may not photograph or record minors at any time, unless the minor’s parent/legal guardian has provided prior written consent.  

NBDF reserves the right to view signed consent forms at any time. 

Companies recording videos at their booth/symposium must include signage with the following disclaimer: This area is being used to photograph and record video and film footage in connection with promotional and publicity campaigns of (Company Name). Please note: If you are approached for an interview or close-up footage, we will ask for your consent. If you do not wish to be photographed or to be recorded, please leave this location during the videotaping period. 

NBDF and its authorized vendors may photograph and record at the event for NBDF purposes. NBDF will post signage when recording is occurring. Attendees who do not wish to be photographed should avoid recorded areas. 

Photos and Videos Code of Conduct

Personal photos are allowed in public event spaces (such as common areas and the exhibit hall) if you are respectful and do not photograph or record someone as the focus without their consent. Recording is not allowed in education sessions, symposiums, workshops, support groups, or other program content, and you may not record chat dialogue or capture slides, handouts, or materials without written permission from NBDF. Live streaming is not permitted anywhere at the event. Because NBDF cannot fully prevent recording on personal devices, NBDF relies on attendee compliance. Unauthorized recording or sharing may result in removal from the event platform and other actions.  

Definitions: 

  • Attendees/Exhibitors: Any individual person present at NBDF’s event, regardless of the individual’s reason for being present (e.g., registered attendee, speaker, exhibitor, sponsor, staff, vendor, etc.). Regardless of its use in this policy, “Attendees” is intended to be interpreted to include both a group as well as an individual without prejudice. 

  • Audio Recording: The capture and storage of an individual’s voice or sounds using capable technology, including, but not limited to, video cameras, cellular phones, tape recorders, wearable technology, etc. 

  • Chat Dialogue: Many online platforms utilized by NBDF and by sponsors will involve video conferencing, allowing individuals to be on camera during a session or meeting, and involve chat functionality where an attendee to the meeting or session may also type questions, responses, or general dialogue. 

  • Event: Any event (whether in person or virtual), meeting, celebration, conference, webinar, training, experience, or any other gathering, including but not limited to BDC (virtual or in person). 

  • Photography: Recording an individual’s likeness (e.g., image, picture) using photography (e.g., cameras, cellular phones), video recording (e.g., video cameras, cellular phones), digital imaging (e.g., digital cameras, web cameras, screen capture/screen recording/screen print), wearable technology (e.g., Google Glass), or other technologies capable of capturing an image (e.g., Skype, Zoom, virtual group meeting forums, mobile app). 

  • Video Recording: The capture and storage of an individual’s likeness using video technologies (e.g., video cameras, cellular telephones, web cameras, screen capture/screen recording/screen print, wearable technology).